There are important guidelines to consider if you plan to serve as an independent contractor or a consultant working through Texas State University, or if your proposal includes subaward institutions.
Contractor & Subaward Guidance
Instructions if you plan to be an independent contractor, a Texas State University consultant, or if Texas State University is a subaward institution.
Independent Contractor
If your work is independent of Texas State University (as an individual using no University resources, including University time, computer, software, students, name, etc.), then you do not need to notify our office. Please note that our College and University research offices can not assist your work.
Texas State University Consultant
If you are conducting the work as a University employee using University resources, the same pre award process must be followed as if you were the PI. Please create a Kuali record.
After the ORSP Pre Award contact has received your Kuali information, you will be asked to provide contact information to the lead institution. When you have a budget and scope of work (SOW) ready for review, please submit them to your Pre Award Coordinator in ORSP. The SOW details what you will be responsible for and can be a list of deliverables or a short paragraph.
You should not charge for more than your hourly rate. Salary = monthly salary / 173.33 hours (work hours per month) x hours put toward the project. Your salary includes fringe benefits. Please budget for indirect costs.
Your Proposal Includes Subaward Institutions
The PI will need to create a Kuali record. Under the Sponsor & Program Information tab in Kuali, click the box for “Yes, this proposal includes subaward(s).” Under the Attachments tab, upload the sponsor’s guidance (also known as a solicitation or RFP/RFA) or copy and paste the link to the guidance in the Questionnaire tab.
Provide the grant administrative office and PI contact information for each subrecipient organization to your Pre Award Coordinator in the ORSP. Each subrecipient will need to complete a Subrecipient Information form. The subrecipients will also need to provide Texas State University's ORSP with a Statement or Scope of Work (SOW), Budget, Budget Justification, letter of support, and potentially other documents. The SOW details what the subrecipient will be responsible for and can be a list of deliverables or a short paragraph.
The Texas State University PI will need to complete the Texas State University Contractor vs Subrecipient Checklist form for each subrecipient.
Questions?
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